A Simple Guide to Moving Your Dealership to the Cloud
It’s surprising how often dealerships unknowingly rely on a single computer to store most of their critical files. Many believe they have a “server,” but in reality, it’s just a standard computer. This setup is extremely vulnerable to crashes, hardware failures, or even ransomware attacks—any of which could lead to data loss or an operational shutdown.
Even though most dealership software applications are already hosted in the cloud, files are often still saved locally, leaving data exposed. This common setup is more dangerous than most dealerships realize.
Why Dealerships May Not Realize the Risks
Many dealerships simply aren’t aware they’re putting their data at risk. Without guidance from a knowledgeable IT provider, these businesses often lack the insight into how their current network setup could lead to potential data loss or downtime. CarDealerIT (CDIT) regularly sees these situations and helps dealerships develop secure, efficient solutions that better protect their data.
Affordable Ways to Move Your Data to the Cloud
You don’t have to spend a fortune to transition to a safer, cloud-based storage solution. CDIT offers several cost-effective methods for dealerships to move their data securely to the cloud, providing reliable access without breaking the bank. Here are some of the best options for dealerships:
- Using SharePoint for Cloud-Based Document Storage
If your dealership already uses cloud-based applications, then transitioning to cloud storage for documents is straightforward. For example, we can help you migrate files to SharePoint. With SharePoint, files can be stored locally on your desktop but are also synced with the cloud, allowing other authorized users access as needed. This eliminates the need to rely on individual workstations for document access and significantly reduces data loss risk. - Migrating to Azure or Another Cloud Provider for Servers
If your dealership still uses an on-site server to manage applications and store files, migrating to a cloud provider like Azure can be a game-changer. Moving to the cloud frees up physical space at your dealership and ensures files and applications are always accessible to the right team members. You’ll no longer face the inconvenience of waiting for someone in the office to turn on a specific computer for access, as cloud-based servers are accessible 24/7. - Creating a Hybrid Solution for Gradual Cloud Transition
Some dealerships may prefer to take a gradual approach to cloud migration. In these cases, CDIT can help implement a hybrid solution where certain critical files and applications are hosted on the cloud while keeping less crucial data on local servers or desktops. This approach can make the transition more manageable, reducing costs while enhancing security. - Backup Solutions to Ensure Data Availability
Moving data to the cloud also opens up opportunities for more robust backup solutions. With a reliable cloud-based backup, you’ll have extra assurance that your dealership’s information is safe, even in the event of hardware failure or a cyber incident. CDIT can set up automatic backups that align with your dealership’s specific needs, giving you peace of mind.
Realizing the Benefits: Accessibility, Security, and Cost Efficiency
Transitioning your data and applications to the cloud offers dealerships a host of benefits beyond enhanced security. Here are some key advantages:
- Improved Accessibility: Cloud storage allows team members to access files anytime, anywhere, improving collaboration and response time.
- Enhanced Data Security: Cloud providers have strong security protocols in place, reducing the risk of data breaches.
- Cost Savings on Hardware: By moving to the cloud, your dealership can reduce the need for on-site hardware, minimizing maintenance costs.
- Automatic Updates and Compliance: Cloud providers automatically handle software updates, ensuring your systems are always up-to-date with the latest security standards.
Next Steps: Improve Your Dealership’s Technology with CDIT
If your dealership is experiencing tech challenges like outdated storage solutions or unreliable network setups, CarDealerIT (CDIT) specializes in creating secure, efficient technology solutions specifically for automotive dealerships. By partnering with CDIT, you can ensure that your dealership’s data is safe, accessible, and easy for your team to use.
Get started today by visiting www.cardealerit.com. Schedule an on-site network review, and let us show you how we can enhance your dealership’s technology and improve operational security.
